Effective, January 1, 2022, all administrators, employees and regular volunteers in California MUST have a one-time background check as approved by the California Department of Justice to exclude individuals with a history of child abuse. This form of background check requires live scan fingerprinting.
To clarify, a REGULAR VOLUNTEER is a person who has direct contact with children 16 hours a month or 32 hours per year, which applies to most coaches, referees, team parents, and board members who spend 2 or more hours on the field weekly.
To help streamline the process, we have partnered with ApplicantServices.com. Through this process, the cost has been reduced to $20 – $25 per volunteer based on the process you use. If you are fingerprinted at a live AYSO event the cost is $20 and $25 at a Live Scan Service Center (UPS Stores). Please understand that this specific process has been negotiated specifically for AYSO, so you will need to register via the link provided below to receive this cost discount and to ensure the information is sent to AYSO directly from the California Department of Justice.
Please note that Livescans are not transferrable from another organization, so you need to perform this process for each applicable organization you volunteer with, but the good news is that this is a one-time requirement.
Link to Register: https://www.ApplicantServices.com/AYSO
Once you reach this page, please follow the steps below to register:
- Please choose which option works best for you – Livescan at an AYSO event or Service Center.
- Input email address for email validation
- Input validation code received in email
- Input Personal Information
- Use LEGAL NAME, must match Government Issued ID
- ID will be checked at Scan site
- Choose Location
- Select a time
- Watch instructional video
- Review privacy notice
- Make payment
- Print form
Attend appointment
- Bring printed form
- Government issued ID
If you have any questions on the process, please email [email protected].
We have created a template message you can use to customize to send to your volunteers and/or parents. Please click here to download the template.
FAQs
Where can Region admins verify that volunteers completed their CA Mandated Fingerprinting?
We have added CA Mandated Fingerprinting to the Compliance widget on your Dashboard in the Association platform where you will be able to see which Volunteers have completed the fingerprinting requirement.
If you click on the magnifying glass, you will be able to filter to see who has an incomplete or complete CA Mandated Fingerprinting.
In addition, if you go to a volunteer’s record in the Association platform, you will see the certificate and the CA Mandated Fingerprinting Verified in the Administrator Info Screen.
A volunteer will be able to see the SafeSport verification on the eligibility screen on their Sports Connect account.
Why can’t I activate my team in the Association Platform?
CA Mandated Fingerprinting is now a required certificate in the Association platform. In order to activate teams and print out official rosters, your team admins will need to complete the mandated fingerprinting if you live in the state of California.
How long does it take for my fingerprinting compliance to show up in the Association platform?
The first batch of results will be available by the end of January. Then, starting at the end of January, the results will be uploaded on a weekly basis. Our hope is that by mid-March we will move to a daily upload of results. It takes up to two weeks for results to come back to the AYSO Office. If it has been more than two weeks and your eligibility is not updated, please send an email to [email protected] and Safe Haven team will be able to look for your record.
If my volunteers are marked as completed, does that mean they were cleared by the California Department of Justice?
No. The volunteer marked as completed means that they went through the process of being fingerprinted. The AYSO Office will receive the results and if the volunteer record gets a hit from the DOJ, the Safe Haven team will change the risk status for the volunteer and send an email to the Regional Commissioner letting them know of the risk status change.
I am not a California Region, why do I see the CA Mandated Fingerprinting widget?
Unfortunately, Sports Connect does not allow us to have a different setting for Regions that are not in California. If your Region is in another state, the AB 506 law does not apply to your Region and you can disregard that widget.
How often do I have to be Fingerprinted?
Live Scan Fingerprinting is done only ONCE. Your AYSO Live Scan will be valid continuously unless there is a gap in volunteer service of five or more years. AYSO will continue to get monthly updates from the DOJ unless there is a gap in volunteer service of five or more years.
Why can’t I find the AYSO Event I am looking for?
if you are looking for an event like an EXPO, roadshow, or tournament that will have fingerprinting at the site and it is not listed as an event yet, please check back. The Sections and Areas are working on finalizing details to the event and they will be listed as the date for the event approaches. Please reach out to the event representative for more information.
Can a Region, Area, or Section pay the fingerprinting fee for volunteers?
There are two options for the Region to pay for the event.
1. Host an event and get invoiced at the end ($20) for whoever gets fingerprinted. Hosted events – paid for by the Section, Area, or Region, have a separate URL that is distributed by the host. The volunteer will still need to register online for a specific time slot to prevent long lines at the Livescan booth, but they will not pay.
2. Region can purchase coupons ($25) to distribute to volunteers and they can sign up and use the coupon on a separate prepaid portal URL that is distributed by the host. The volunteer will find a UPS near them to complete the Livescan.
Send an email to [email protected] to start the process. Please note that the minimum is 100 applicants per day for a live event.
Can I use the Livescan results from another organization?
Please note that Livescans are not transferrable from another organization, so you need to perform this process for each applicable organization you volunteer with, but the good news is that this is a one-time requirement.
Will the LiveScan fingerprint check replace Sterling’s background check?
Livescan fingerprinting will not be replacing Sterling’s background check.
With AYSO’s current L2 search, plus Locator Select, the pieces you would not get with a Live Scan search are as follows:
- Enhanced Nationwide Search – Provides multi-jurisdictional information from multiple sources including county records, state department of corrections, sexual offender lists and administrative office of courts.
- DOJ Sex Offender Search – Includes the listing of registered sex offenders for all 50 States, except Nevada, which currently has an injunction in place.
- Government Watch List Search (OFAC)
- Locator Select – Accesses over 2,300+ booking and incarceration sites, covering 80% of the incarcerated population in the United States
The primary scope of Live Scan contains California-based data only, lacking any nationwide sources.
Is there a minimum number of applicants we need for a live event?
The minimum is 100 applicants per day for a live event.
Please send an email to [email protected] to start the process.
If I cannot find a LiveScan facility near me using the AYSO’s LiveScan Fingerprinting Registration website, what do I do?
If you have a UPS location near you that is not listed on the website, please reach out to Capital LiveScan support and send an email to [email protected] to see if they can add the location to the website.
Can I go to a LiveScan location that is not listed on the website?
Yes, you are able to go to any LiveScan facility, but you will not be able to pay the price of $20-$25 that was negotiated with ApplicantServices.com. Please understand that this specific process has been negotiated specifically for AYSO with Applicants Services, so you will need to register via the link provided above to receive this cost discount and to ensure the information is sent to AYSO directly from the California Department of Justice. If you go to a location outside of the website, you will pay the full price and you need to make sure you use AYSO’s ORI/OCA Number to guarantee that the results get reported to AYSO. The ORI/OCA Number you need to use is AA498.
Is the one-time Live Scan fingerprinting and background check in addition to the annual Sterling background check?
Yes, it is a one-time $20-$25 per volunteer in addition to the $25 VMP fee for the Sterling Volunteer background check.
How will the Regions see who is compliant with the Livescan?
There will be a compliance widget added to the Association platform (e4) where you will see who is compliant and who is missing the LiveScan. The volunteer will also see a status under their Admin ID in their Sports Connect account if they are registered in California. The widget should be available in the beginning weeks of January.
Why are we requiring fingerprinting?
All administrators, employees and regular volunteers must have a one-time background check as approved by the California Department of Justice to exclude individuals with a history of child abuse. This form of background check requires live scan fingerprinting. (See DOJ website https://oag.ca.gov/fingerprints)
If you need more information please contact Morgan Tookey at [email protected]